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Contract Action Report Instructions

Contract Action Report Instructions: A Comprehensive Guide

If you work in the government or contracting industry, you`ve likely heard of the Contract Action Report (CAR) – a crucial document that tracks contract actions made by federal agencies. These reports are important for several reasons, including compliance with federal regulations, monitoring contract performance, and identifying potential areas for improvement. In this article, we`ll discuss the basics of CARs and provide step-by-step instructions on how to fill them out.

What is a Contract Action Report (CAR)?

The Federal Procurement Data System (FPDS) requires all federal agencies to report their contract actions in the form of a Contract Action Report (CAR). This report tracks various information related to government contracts, such as contract value, period of performance, contractor information, and more. CARs are used for tracking, analysis, and reporting purposes and are critical to ensuring federal procurement meets statutory and regulatory requirements.

Why is a CAR important?

CARs are important because they provide valuable information for government agencies, industry partners, and the public. They help federal agencies track their procurement activities and assess how well they are meeting their goals. This information can also be used to identify trends, measure performance, and identify areas for improvement.

Additionally, industry partners can use the information in CARs to better understand the federal marketplace and identify potential opportunities. CARs are also important for ensuring compliance with laws and regulations related to procurement, such as the Federal Acquisition Regulation (FAR) and the Federal Funding Accountability and Transparency Act (FFATA).

How to Fill out a Contract Action Report

Now that we`ve covered the basics of CARs, let`s dive into the step-by-step instructions for filling them out.

Step 1: Determine the type of contract action

The first step in filling out a CAR is to determine the type of contract action being reported. This could be a new contract, a modification to an existing contract, or a task or delivery order. It`s important to accurately identify the type of action to ensure that the right data is being reported.

Step 2: Gather the necessary information

Once you`ve determined the type of contract action, you`ll need to gather all the necessary information. This includes the contract or order number, contractor information (name and address), period of performance, contract value, and any modifications or changes made to the contract.

Step 3: Verify accuracy of data

Before entering data into the CAR, it`s important to verify that all the information is accurate and up-to-date. This includes double-checking contract numbers, contractor information, and contract value to ensure that the data being reported is correct.

Step 4: Enter data into the CAR

Once you`ve verified the accuracy of the data, you can enter it into the CAR. There are several fields that need to be completed, including the contract number, contractor name and address, the type of contract action, contract value, and period of performance.

Step 5: Review and certify the CAR

Before submitting the CAR, it`s important to review the information for accuracy and completeness. Once you`ve reviewed the CAR, you will need to certify that the information is accurate to the best of your knowledge.


In conclusion, Contract Action Reports are vital to tracking, monitoring, and analyzing federal procurement activities. Following the steps outlined in this article will help you accurately and efficiently fill out a CAR. Remember, accurate and timely reporting is critical to ensuring compliance with laws and regulations, meeting procurement goals, and identifying opportunities for improvement.

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